Each business transaction of an enterprise or organization must be documented, that is, documented using the appropriate primary documents.
Primary accounting documents are the basis forentering data into accounting records reflecting business transactions in accounting. These documents are fundamental in the preparation of tax and financial statements.
In other words, primary documentsaccounting reflect absolutely all business transactions that the company carries out. They are stored in the organization for its own needs and for presentation to regulatory authorities, as well as for other purposes. Primary accounting documents can be destroyed only at the end of the terms established for their storage by law.
Primary Accounting Documentsrecord the facts of business transactions. To streamline the data they are drawn up in the consolidated accounting documents. For accounting purposes, two types of documents are used: primary documents and accounting registers.
A primary document is a document that contains information about a particular business transaction and confirms its implementation with its fact.
Primary documents are compiled in strictcompliance with the requirements of the legislation with the inclusion of all mandatory details. These include: the name of the document; place and date of its compilation; the name of the legal entity on whose behalf the document is drawn up; volume and content of the operation; units of operation; positions of responsible persons; personal or electronic signature of the person performing the business transaction. Only under this condition they are legally binding.
The main types of primary documents:expenditure invoices; money orders; payment receipts; acts of work performed; cash expenditure and receipt orders, advance reports, etc. These documents contain information about the business transaction.
In a number of cases established by law, forms of primary documents refer to forms of strict accountability.
Depending on the type of operation, primary documents are divided into papers for accounting and remuneration, for accounting for fixed assets, for accounting for cash settlements, for accounting for cash transactions, etc.
Primary Accounting Documentsdrawn up during the implementation of operations or immediately after their implementation. You can make them either on finished forms with black (blue) ink or using a stamp, facsimile or other established method. Unreasonable corrections and any erasures in the documents are prohibited. Correct errors can only be a correction method, by crossing out the wrong information and labeling the correct one. The inscription "corrected" is made, the date is indicated and the signature of the responsible is put.
In addition to primary paper documents, there areelectronic. They are called documents, information in which is recorded in the form of electronic data, taking into account all the mandatory details. They are created, transmitted, stored and converted by electronic means into visual form. Under the law, enterprises are entitled to apply documents in their electronic form. In this case, a prerequisite is compliance with the law on electronic signature.
Primary accounting documents are storedunder the supervision of the chief accountant. The owner of the enterprise is responsible for their safety. Documents that have been processed must be transferred to the archive. Up to this point, they are stored in the accounting in closed cabinets.
