Virtually every, even the smallest, officeAt present, such a necessary device as a fax is installed. With its help copies of various documents, beginning from the important contracts and finishing with various images are sent. Most often, faxing is entrusted to one person, mainly the secretary, who receives or sends various documents, monitors the working capacity of the device, including controls the availability of paper in the corresponding compartment. But what if the person whose duties include receiving and sending facsimile copies, temporarily withdrew, and you were asked to look after the device and the phone rang at that time. Of course, you have to pick up the phone and on the other end you are asked to accept documents, but you don’t know how to use the fax ... Just to say this is embarrassing for most people just because they don’t want the interviewee to think about the lack of education. Although to know everything in the world is simply physically impossible.
Imagined such a situation and, probably, veryWanted that this never happened to you? Then I advise you in advance to find out how to use fax if you are working in the office. If suddenly there is such a need, you will cope with the difficulty and brilliantly get out of this situation.
If you need to accept documents, thenPay attention to the device panel. As a rule, there is a big key on it, most often green. On it, depending on the model, it can be written in the "Start" or "Start". When you click on this button, a characteristic signal should be heard, you will stop hearing the interlocutor, and the reception of the document will begin. Congratulations - you have pressed the desired button. The result of your activity will be a copy of a document on facsimile paper, which by agreement of the parties may be legally binding. If, despite the characteristic squeaking of a fax, you still do not have a contract in your hands, it is possible that your device just ran out of paper. Then you need to open the top cover of the device, under which you will see what sequence of actions you need to perform in order to replace the empty tube with a new roll of paper. Pay attention to the appearance of red stripes in the resulting document. This means that few meters of facsimile paper are left and it is worth replacing it right now, so as not to keep partners waiting in the future when it ends while accepting an important contract.
If you need to send a document, for startersit is necessary to fill it in the corresponding groove. As a rule, the manufacturer takes care of its users and provides images of how to work with fax. The main thing you should pay close attention to is which side you insert the sheet into the hole. It is very important that the document that you send to partners lies face down, that is, the information to be sent must be on the bottom side of the sheet. This is the image that the receiving party will receive. After that, dial the number of the subscriber to whom you will send a copy of the document, speak about the purpose of your call and ask to receive a fax. Those who know how to use the fax, the phrase "Start" will be clear without words. For a beginner, it may even seem ridiculous, but it only means that your partner has pressed the Start button, and you need to do the same. After that, the device will begin to accept the document attached to it, converting the information on paper into electronic form. At the other end of the wire, the other person’s device will perform the reverse conversion. If everything went well, you can hang up.
Now you know how to use a fax and you can receive and send documents without too much difficulty.
