A large amount of documents is available in anyorganizations. Not all of them need firmware. For beginners, this operation may be completely incomprehensible and unfamiliar. Therefore, let's understand how to properly stitch documents, and why, in general, it is necessary.
Firmware papers should be done in every organization.This procedure provides protection and safe storage of documents. There is no defined algorithm for strictly following it. Each organization and different institutions have their own requirements.
The firmware will require: documents, a needle with nylon thread (or twine), scissors, glue, hard cardboard cover and print. Next, follow the instructions on how to properly stitch documents.
Step 1. Preparatory stage. Before stitching, it is necessary to carefully inspect all documents and remove metal objects from them (staples, paper clips).
Step 2. Expand the documentation in a certain sequence.
Step 3.Then in the upper right corner number the sheets, but not the pages. If the paper has information from the reverse side, then the numbering is carried out separately. A set of schemes or maps consisting of several sheets is counted as one. After this action is completed, the exact number should be noted on the back of the splicing.
Step 4.Now let's figure out how to properly stitch documents. On the left side, in the center of the fields, it is necessary to make from 3 to 5 holes strictly vertically so that you can view the documents. This can be done with the help of a binding machine, an awl, either drilled with a drill or punched in parts with exactly a hole punch.
Step 5. Pass through the holes of the thread or twine in two layers.
Step 6. Guide the ends from the middle hole with a turn of the sheet and fix the knot. Leave a free piece of thread with a length of 6 centimeters.
Step 7.Apply data on 4x5 centimeters of paper: the number of numbered sheets, the date of the firmware. The person responsible for the documents must clearly sign. After that the organization is stamped.
Step 8. Stick the paper so that it covers the knot.
Step 9. Next, gluing is verified by the manager or another authorized employee. The seal should fall on the sticker and part of the sheet.
Here's how to stitch documents.It should be noted that this algorithm may differ depending on the rules provided by the organization. All of the above should be carried out by a specialist who has a duty to flash documents in job descriptions.
Terms of storage
Under the law, enterprises are requiredto ensure the safety of primary securities for a certain or very long term. Documents on the initial cost of the OS are stored for 4 years after the write-off. The income tax declaration confirming the loss must be archived during the period for which it reduces the tax base. Accounting information on insurance contributions to the pension fund, social insurance fund and the FFOMS should be kept for six years (clause 2 of article 28 No. 212ФЗ).
